Human Resources Assistant

Horstman Defence Systems Limited, Bath, UK

We are looking for an administrator to support the HR department activities to ensure an efficient service to the business, to candidates and employees whilst ensuring compliance to company procedures and employment legislation.

Key Duties & Responsibilities


  • Management of vacancies on company website and internal advertisements
  • Co-ordination and tracking of candidate details
  • Communication with applicants and agencies – arranging interviews, rejection letters and so on

New Starters:

  • Liaise with Line Managers reference new employees, induction packs, access cards, IT etc
  • Setting up biometrics on day 1
  • Check and validate all right to work documents and gather new starter documentation. o Apply for and follow up BPSS checks to ensure compliant with right to work o Input new starters into payroll & HR database accurately and in a timely manner
  • Maintain a log of all new starter required documents and training and ensure up to date – chase outstanding documents regularly
  • Support timetabling of departmental induction sessions for new starters


  • Management and set up of relevant online training courses – H&S, HR modules and Export Controls
  • Maintain log of compliance training


  • Maintain absence records accurately in the time and attendance system, chase Managers where documents outstanding
  • Confirmation of probation periods being passed
  • Maintenance of Company digital noticeboard
  • Uploading employees onto the health scheme following completion of their probation
  • Support maintenance of compliant policies and procedures by issuing updates and maintaining confirmation logs
  • Timetabling of Occupational Health screening programme, liaising with Managers to ensure smooth running of such appointments and ensuring appointment follow up as necessary
  • Manage leaving process for any leavers
  • Ad hoc letters – eg mortgage references and so on o Maintain personnel files
  • Support any work experience requests and liaise with Managers to ensure timetables arranged and candidate regularly communicated with
  • Support any internal training/workshops with timetabling, communication and logistics
  • Any other reasonable requests as requested by Management


  • Strong administration experience – ideally within Human Resources o Confident verbal and written communicator able to interact with all levels of staff
  • Highly organised – needs to be able to keep track of multiple pieces of work and be able to plan ahead and prioritise to meet deadlines
  • Conscientious with a good attention to detail and able to handle highly confidential information
  • Self-motivated – able to work both independently and as part of a team
  • Pragmatic approach
  • Confident in use of Microsoft, Word, Excel, Powerpoint and Outlook
  • Be able to obtain UK security clearance if necessary


  • The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures.
  • Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time.
  • The job environment is stable, based on known relationships with people and well-defined processes.
  • Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience.
  • Consistent, error free work based on defined regulations and standards are key measures of job performance success.
  • The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free.
  • This position is designed to develop a valued technical expert, who, recognised and supported by management and a stable work environment, can deliver quality work on a consistent basis.

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