Shipping Administrator – Fixed Term Contract

Horstman Defence Systems Limited, Bath, UK

We are looking for a Shipping Administrator to support the business. Initially this will be a fixed term contract with the potential for a permanent role and we are looking for someone to start as soon as possible.


  • Preparation and completion of required administration for worldwide shipping, including generating accurate export invoices, import clearance instructions, online forms.
  • Arranging and managing collections and deliveries with freight forwarders / couriers / customs agents / customers / third parties.
  • Collect all import and export shipping documentation (Airway bill, Commerical Invoices, Customs Documents, Proof of Delivery, Despatch Notes) from freight forwarders and Stores Operatives.
  • Once data is obtained ensure it is tracked, recorded and relevant databases are maintain to comply with in-house compliance and HMRC requirements
  • Develop sound relationships with freight forwarders / couriers / third parties.
  • Work closely with the Commercial function, Stores Operatives and Programme Management function.
  • Support the Commercial function with any ad-hoc admin tasks
  • Manage a busy email in-box
  • Undertake other additional duties that may be required from time to time as determined by the company and/or your Line Manager.

Knowledge & Ability Required

  • Experience of shipping and logistics
  • Excellent organisation skills
  • Excellent attention to detail
  • Strong written and verbal skills, able to present information in a clear and concise manner.
  • Able to operate on own initiative, manage workloads to meet multiple deadlines
  • Fully competent with Microsoft applications Outlook, Work and Excel
  • Be able to obtain a UK SC clearance if required

The post holder will desirably have, or will be able to develop:

  • Experience of working with ERP System is preferred.  System used on-site is ‘Syteline’; so experience in this is desirable but not essential.


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